Job Description:
If you have experience in commercial real estate or real estate portfolio management, this position is for you! 35 hour work week! Outstanding benefits, including education tuition, health club membership, 401K and generous bonuses! You must have 5+ years of Administrative Assistant experience working with Sr.-level management, college degree, proficiency with MS Word, Excel and PowerPoint. 60 wpm. Salary is $55K to $58K, DOE. Immediate hire!
Responsibilities:
- Drafts and submits data to Sr. Managers for monthly and quarterly Portfolio Reports, coordinates reporting deadlines, maintains reporting calendar
- Processes, distributes and files TIW/WIP requests for payment
- Administers letter of intent and lease tracking system on monthly basis and processes and distributes lease documents
- Develops annual budget preparation calendar, communicates deadlines to property managers, and coordinates receipt and distribution of budget reports
- Processes and distributes legal and other owner invoices
- Tracks estoppel certificate production by attorneys and ensures estoppels are sent out and received timely from tenants
- Maintains files for Letters of Credit
- Reviews property management lease abstracts and stacking plans, keeping them
up-to-date with MRI rent roll
- Keeps asset management contact data base and property-related lists current
- Tracks and files insurance claim and incident reports, monitors tenant insurance certificates prepares monthly tracking report for Senior Asset Managers.
- Obtains annual financial information on major tenants
- Works with Asset Manager on charity and community initiatives
· Maintains folders for Sr. Managers of regularly updated sales, rent roll and aged delinquency reports from property managers and MRI accounting system, for all urban retail properties
· Administrative duties
Qualifications:
· 5+ years of Administrative Assistant experience assisting multiple senior-level managers required
· Experience with commercial real estate required
· College Degree preferred
· Must have intermediate skills in MS Word, Excel and PowerPoint
· 60 wpm
- Ability to learn quickly, provide direction, act professionally and courteously, and complete tasks which may require prioritization
- Good reasoning ability, judgment, organizational skills and ability to multi-task
To apply, click on the application link found below OR send an e-mail with your resume, cover letter and salary requirements as an MS Word 2000 - 2003 (.doc) attachment to directhire@grahamstaffingsvcs.com. Reference the Job ID followed by where you found the job listing.
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